Create a professional email address with just a domain and hosting

A business email address seems like a small thing but it actually makes a big difference in branding, customer trust and revenues. Email is essential to business operations so even though it may be tempting to use a free online inbox, that's a mistake that can be easily avoided.

Why should I get an email address to my domain?

One of the basic things companies must do is have their email attacthed to their own domain. This means that your name is at the end of your email addresses after the @ sign (e.g. @chirpydomains.au for Chirpy Domains). Having a custom email domain that aligns with your brand name enhances your business's credibility. This professional approach distinguishes you from companies that use free email services.

So it's time to search for a domain if you haven't already got that much sorted.

Creating an email address to your own domain is important for many good reasons. Here are just a few of them:

• Build Credibility and Trust. Having a trustworthy image is one of the most important factors in a customer’s decision making process. Having a professional email address to your own domain demonstrates that you're well-established and legitimate.
• Branding. Effective branding is essential, no matter the size of your business. Branding forms part of your reputation, so having an email address domain allows customers to easily associate your email address with your business.
• Transferability. Having a personalised email address domain allows you to change your web hosting provider with ease, without the added hassle of needing to inform your customers.

Once you’ve got your domain, here’s how to set up email

The two primary avenues for setting up your email inboxes with your professional email address domain are to either find an email hosting provider or sign up for Google Workspace.

Both options have differing features and benefits. Keep reading to see which option will be best for your business.

Email hosting provider

If you only need email then choosing an email hosting provider comes with many benefits.

There are three primary reasons to get an email hosting provider:

Use your own domain. Professional email hosting allows you to create as many email addresses or inboxes as you need, all with your own branded domain name after the @ symbol.

Get a LOT of storage. Email hosting services provide significantly more storage and the tools to create and manage email addresses (sometimes called mailboxes). This is essential for businesses that rely heavily on email communication. More storage space eliminates the constant need to delete emails and ensure that you keep receiving them. But it is important to note that some plans might limit the total storage capacity or the number of mailboxes permitted.

Choose your email client. Choosing an email hosting provider will give you freedom to decide which email client or software you use (e.g. Outlook, Apple Mail etc.). This will allow you to customise your service to meet your business’s specific needs.

Google Workspace

Google Workspace is a cloud-based productivity suite used by millions of organisations around the world for professional email, file storage, video meetings, online calendars, document editing and more.

Google Workspace plans provide a custom email for your business that allows you to plug your email addresses into Gmail’s interface, along with an array of other platforms (e.g. Google calendar, meet, chat, drive etc.). This is paired with Google Workspace pay per user system.

Which one should you choose?

Still undecided on which one to choose? Here is an extra comparison between the two options that might sway your decision:

Table correct as of 27 February 2025

Email hosting with MyHost

If you choose email hosting, we recommend using a hosting service that lets you create and manage email accounts. Our sister company, MyHost, offers email-only hosting at a great price.

To help you get started. MyHost offers Chirpy Domains customers 6 months’ free hosting when you pay monthly*. When you register a new domain we’ll email you a discount code, or you can see it at the top of the screen when you log into Chirpy Domains.

Hosting with MyHost means you will be getting affordable, fast and secure hosting as well as 24/7 support, so you have help any time you need it. It's everything you need to get a professional email presence up and running quickly and easily. Still not sure about MyHost? Here are a few additional features that might change your mind:

• MyHost allows you to check your email anywhere while still protecting your data with full encryption whatever your connection. You can also depend on MyHost’s regular backups in case you accidentally delete some files.

• MyHost's Email Hosting also lets you set up auto-responses and auto-forwarding, so you can create mailboxes that run themselves.

• On top of all this, MyHost has a team of engineers working to keep your email running as smoothly as possible. Have a chat to the team at MyHost today and find out how they can help you with email hosting.

If you're looking for a broader suite of business tools beyond email, Google Workspace is the way to go

You can read more about it, or start using Google Workspace now.

Image by Maksim Goncharenok on Pexels.